HR Policy Essentials
for Ontario Employers
Human resource policies form the foundation of a safe, inclusive, and successful workplace. They set expectations, guide behaviour, and support fair, consistent decision-making across all levels of an organization.
In Ontario, employers must ensure their policies reflect both mandatory legislative requirements and evolving workplace practices. Clear, up-to-date policies help reduce legal and reputational risk, support employee well-being, and contribute to a more stable and effective work environment
Regulatory Requirements
Employers must have specific policies in place to meet legal requirements, uphold employee rights, and safeguard their organizations from potential risks.
- Occupational Health and Safety Policy
- Workplace Violence and Harassment Policy
- Accessibility (AODA) Policy
- Disconnecting from Work Policy
- Electronic Monitoring Policy (25+ employees)
- Privacy Policy (PIPEDA)
- Pay Equity Plan (if applicable)
- Emergency Response Policy or Plan
View our 2025 Ontario HR Compliance Checklist
HR Processes and Employee Management
Internal policies help manage performance, promote consistency, and support HR objectives by ensuring alignment with current legal standards and operational best practices.
- Employee Handbook
- Code of Conduct
- Attendance and Absence Management
- Vacation and Statutory Holiday Policy
- Professional Appearance and Dress Policy
- Onboarding and Orientation Checklist
Workplace Safety
A strong safety culture boosts morale, reduces injury rates, and ensures your workplace complies with Ontario’s health and safety regulations. Policies should evolve to address emerging risks and support the changing needs of your workforce.
Key Policies to Consider:
- Workplace Drug and Alcohol Policy
- Scent-Free Workplace Policy
- Weapon-Free Workplace Policy
Diversity, Equity, & Inclusion
Building a workplace where every employee feels respected and valued is essential for meeting legal requirements and driving business success. Strong DEI policies break down systemic barriers, prevent discrimination, and foster a culture of true inclusion and belonging.
Key Policies to Consider:
- Diversity, Equity, and Inclusion Policy
- Accessibility Policy (AODA)
- Employee Accommodation Policy
Remote Work and Information Security
As hybrid and remote work continue to shape the modern workplace, employers need clear, enforceable policies that support productivity, effective communication, and confidentiality. Protecting sensitive data is also essential, with cybersecurity and privacy practices playing a critical role in compliance with laws such as PIPEDA and CASL.
Key Policies to Consider:
- Remote and Hybrid Work Policy
- Information Security Policy
- Social Media Policy
- Anti-Spam (CASL) Policy
- Privacy and Confidentiality Policy
Integrity and Accountability
Clear expectations around ethical conduct help reduce risk and reinforce a culture of trust. These policies are essential for maintaining public confidence, especially in publicly funded or regulated sectors.
Key Policies to Consider:
- Whistleblower Policy
- Conflict of Interest Policy
- Anti-Corruption and Anti-Bribery Policy
Build or Refine Your HR Policies with HR Proactive
Whether you’re creating policies from scratch or updating them to meet the latest legal requirements, we can help you achieve compliance and strengthen your workplace culture. Contact us today to get started.
- 1 (888) 552-1155
- sales@hrproactive.com
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